If the content of another Microsoft Word document is relevant to the content in a Word doc youâ€™re currently working on, you can embed or migrate the text of that document into your current document. Hereâ€™s how.
First, open the Word document that you would like to add the contents of, or embed, another Word document to.
Next, head over to the â€œTextâ€� group of the â€œInsertâ€� tab and click the down arrow next to the â€œObjectâ€� option.
A drop-down menu will appear. There are two options to choose from here: â€œObjectâ€� and â€œText From File.â€�
- Object: Embeds an object such as a Word document or Excel chart
- Text From File: Inserts the text from another file into your Word document
The â€œText From Fileâ€� option is essentially a quicker way to copy and paste the content of another file into this one.
Try it out by clicking the â€œText From Fileâ€� option in the drop-down menu.
File Explorer (Finder on Mac) will open. Find the file you would like to copy the text from, select it, then click â€œInsert.â€�
The contents of that Word doc will now appear in the current Word document. This works well if there isnâ€™t a lot of content in the other Word document, but if there is, embedding it may be a better option.
Back at the â€œObjectâ€� drop-down menu (Insert > Text group > Object), click the â€œObjectâ€� option.
The â€œObjectâ€� window will appear. Select the â€œCreate From Fileâ€� tab and then click â€œBrowse.â€� The â€œCreate From Fileâ€� option will appear as a button in the bottom-left corner of the window on Mac.
File Explorer (Finder on Mac) will appear. Find the file you want to embed, select it, then click â€œInsert.â€�
The file path of the selected file will now appear in the text box next to â€œBrowse.â€� Now, you need to decide how you want to insert the object. You have two options:
- Link to File: Inserts the contents of the selected file into your Word document and creates a link back to the source file. Changes made to the source file will be reflected in your document. Selecting â€œLink to Fileâ€� by itself will insert the content of the other file inside a text box.
- Display as Icon: Inserts an icon to show the reader that there is an embedded object. This is ideal when saving space is imperative.
Weâ€™ll check both options in this example.
The file will now be embedded in your Word document. Double-clicking the icon will open the second Word file.
One caveat with this method is moving the source file would break the embedded objectâ€™s link. For this reason, Microsoft prevents you from being able to move the source file to a different location. If you try, youâ€™ll receive this message:
If you need to move the source file to another location, youâ€™ll need to remove the embedded link, move the source file, and then re-embed the file following the steps in this article.
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